I’ve just finished my last set of undergraduate lab report marking for this year and breathed a huge sigh of relief. Overall, however, the quality of the students’ reports has improved considerably over the year, with some producing work of a very high standard. (I get a little frustrated at times with the frustrating Daily Mail-esque whining about “students these days” that infects certain academics of a certain vintage.) Nonetheless, there remain some perennial issues with report writing…
My colleague James O’Shea sent the following missive/ cri de coeur to all of our 1st year undergrad lab class yesterday. I’m posting it here — with James’ permission, of course — because I thought it was a wonderful rationale for the importance of the abstract. (And I feel James’ pain.) Over to you, James.
|You have written your last formal report for the first year but you will write many more in the coming years and possibly throughout your career. It seems that the purpose of abstracts and figure captions has not quite sunk in yet. This will come as you read more scientific papers (please read more scientific papers). What you want is to give a complete picture of why the experiment was needed, what the hypothesis was, how it was explored, what the result was, and what the significance of that result is. You should read your abstract back as if it is the only thing people will read. In most cases, it really is the only thing they will read. If the abstract does not provide all these things, the likely outcome is that they won’t bother reading the rest – your boss included – and all the work you put in doing the research will be for nothing.
If a researcher (or your boss) does decide – based on the abstract – that they are interested in your report or paper, they might if they are short of time first just look at the figures. The figure caption is therefore vital. Again, look at the figure and read the caption back to yourself as if this (in conjunction with the abstract) is the only thing they will read. It has to be understandable in isolation from the main body of the text. The figure represents the work that was done. The caption needs to explain that work.
If your boss did read the abstract and decided to look at the figures, they will then most likely skip to the conclusions. From this they will want to get an overview of what new knowledge now exists and what impact it will have on their company or research program. They might then recommend that others in the organisation read your report in detail to find out how robust the research is, or they might give you the go ahead to do more research, or let you lead your own team. But if your abstract did not tell the interesting story in the first place, or your figure captions did not convey what work was done, your report might not even get read in the real world.